In Hong Kong’s high-cost, fast-changing business landscape, companies face rising challenges managing costs and operational needs. Compare print volume, flexibility, support and maintenance to find the smarter choice for your business. Here’s a concise guide to help with your decision.

Know Your Printing Needs

To choose the best printing solution for your business, start by considering whether your business has a high and predictable monthly print volume, and whether you mainly need to print crisp black-and-white text (letters, invoices, reports, forms) or frequently require colour output (presentations, brochures, charts, marketing materials, or photos on plain paper). Then think about your budget: can your business comfortably handle the upfront cost of purchasing one or more printers outright, and whether you have staff available to manage repairs and troubleshooting when issues arise. Whichever path fits your business, Brother has an excellent solution for you.

Option 1: Purchase a Multifunction Colour Laser Printer

Ideal when you regularly create client-facing materials: brochures, proposals, real estate flyers, menus, or presentations. Having professional colour printing on demand in-house saves trips to the print shop and lets you make last-minute changes instantly. Brother Colour Laser Printers such as MFC-L9630CDN and MFC-L8900CDW are fast, sharp, and deliver vibrant results every time.

Best for: Real estate agents, marketing teams, architects, design studios, SOHO (Small office, home office), and any business that wants to produce clean and polished materials without outsourcing.

Option 2: Purchase a Multifunction Mono Laser Printer

Perfect if your business is heavy on black-and-white documents: invoices, contracts, delivery dockets, internal reports, or shipping labels. Brother Mono Laser Printers provides fast printing, high reliability, and the lowest running cost in the industry.

Best for: Finance, logistics and warehouses, medical clinics, law firms, and anyone whose need for colour printing is close to zero.

Option 3: Brother Managed Print Service (MPS)

Brother Managed Print Service (MPS) is an all-in-one solution for businesses. A single monthly fee as low as HKD$288 includes our latest high-performance printer of your choice (mono or colour laser, or even A3 ink tank model), flexible print volume within contract period, and supplies automatically delivered to you prior to running out, secure print function, and full after-sales service that includes both remote and on-site technical support.

Best for: Professional services, medical centres, schools, busy offices, and any business that wants tailored printing capabilities, fast print speed and minimal downtime.

Managed Print Service (MPS) results from Hong Kong clients:

• Ophthalmology Clinic: Successfully cut 36 % printing cost in the first year
• Logistics firm: Reduced downtime from 3 days/month to zero in the first year
• Accounting practice: Freed 120 IT hours in the first year

Our Professional Recommendation

If you have the need for constant colour printing and want full ownership and are sure of a stable monthly print volume, we recommend purchasing a Multifunction Colour Laser Printer. If you only print black-and-white and want the lowest long-term cost, we recommend purchasing a Multifunction Mono Laser Printer. If an upfront cost is a burden to your business, and you are short on staff to manage the maintenance of printing equipment and want the flexibility to print based on your needs, we recommend reaching out to us to learn more about Brother Managed Print Service (MPS). Whichever path fits your business today, we have an excellent option that will keep you printing happily for years.

Think MPS is the ideal option for your business? Please fill in the following information, and we will reply with a detailed quote as soon as possible.